Best Document management software for accounting firms

Choosing the best document management software for accounting firms can transform the way you organize and store your financial records.

In today’s fast-paced world, having the right document management software ensures that your firm stays organized, compliant, and efficient. 

Whether you are managing a small firm or a large accounting department, finding the best accounting document management software (DMS) is important for seamless operations. 

However, deciding which software is the best fit for your organization can be challenging!

In this post, we explain in detail which is the best DMS for accountants and how it can benefit your firm.

What is Accounting Document Management Software?

Imagine having all your financial documents neatly organized, freeing you from manual data entry and securely managing your files with ease!

Accounting Document Management Software does exactly that.

It is a specialized document management software for accountants designed to help firms organize, store, manage, and retrieve invoices, receipts, and tax documents.

In addition, It streamlines your workflow, enhances security, ensures compliance, and integrates with other accounting tools, making your job easier and more efficient.

These features collectively ensure that accountants can manage documents efficiently, securely, and in compliance with relevant regulations, while also enhancing productivity and client satisfaction.

Important Features of a Good Document Management System for Accountants

1) Collaboration and File-sharing

Collaboration and File-sharing is one of the best features of a document management system.

• Real-time Collaboration: Enables multiple users to work on the same document simultaneously, updating changes in real-time.
• Access Control: Allows users to set permissions for viewing, editing, and sharing documents, ensuring that sensitive information is only accessible to authorized personnel.
• File-sharing: Facilitates easy and secure sharing of documents within the team and with clients, using encrypted links or secure portals.

2) Security and Compliance

There are plenty of benefits of document management systems that help boost the organization’s growth. 

One of the important features of DMS is security and compliance.

• Data Encryption: Protects data in transit and at rest using strong encryption protocols to prevent unauthorized access.
• User Authentication: Requires multi-factor authentication (MFA) to verify the identity of users accessing the system.
• Audit Trails: Keeps detailed logs of all document access and modifications, providing a clear record for compliance purposes.
• Regulatory Compliance: Ensures the system meets industry standards and legal requirements such as GDPR, HIPAA, or SOX.

3) Document organization and search functionality

• Metadata Tagging: Allows users to tag documents with relevant metadata for easy categorization and retrieval.
• Full-Text Search: Enables searching for documents based on the content within them, not just file names or metadata.
• Advanced Filters: Provides filters for narrowing down search results by date, document type, client name, etc.

4) Version History

• Version Control: Tracks and stores multiple versions of a document, allowing users to revert to previous versions if needed.
• Change Tracking: Highlights changes between versions, making it easy to see what has been modified.
• Archiving: Automatically archives older versions of documents while keeping the current version easily accessible.

5) Client Engagement

• Client Portals: Provides secure portals where clients can upload documents, view progress, and communicate with accountants.
• E-signatures: Facilitates electronic signing of documents, speeding up the approval process.
• Client Communication: Includes built-in messaging systems for direct and secure communication with clients.

6) Billing and reporting

• Invoice Generation: Automatically generates invoices based on tracked time and billable tasks.
• Expense Tracking: Records and tracks expenses related to different projects or clients.
• Financial Reports: Produces comprehensive financial reports, including revenue, expenses, and profitability analysis.
• Client Statements: Generates detailed statements for clients, summarizing services provided, hours billed, and outstanding payments.

Here are the best document management software for accounting firms.

The Best Document Management Software Solutions for Accounting Firms

1. Alfresco 

a) Key features

(1) Collaboration

Alfresco makes it simple for your team to work together. You can share documents with colleagues and clients easily. 

Everyone can access the latest version of a document, leave comments, and track changes. 

This way, Alfresco helps in collaboration.

(2) Security and Compliance

Security is a top priority for any accounting firm. Alfresco provides strong security features to protect your documents. 

It has built-in compliance tools that help you meet industry standards and regulations. 

This means your documents are not only safe but also managed in a way that meets legal requirements.

(3) Document Organization

Keeping your documents organized is crucial. With Alfresco, you can categorize and tag documents for easy searching. 

The software allows you to set up folders and subfolders, just like on your computer, but with more advanced features. 

You can find what you need quickly, saving you valuable time.

(4) Workflow Automation

Repetitive tasks can take up a lot of your time. 

Alfresco offers workflow automation, which helps streamline these tasks. 

You can set up automatic processes for document approval, review, and more. 

This not only saves time but also reduces the risk of errors.

(5) Cloud-based Support

Alfresco is cloud-based. 

This means you can access your documents from anywhere, anytime. All you need is an internet connection. 

Cloud-based solutions are great for flexibility and ensuring your data is backed up and secure.

These features make Alfresco one of the best document management software for accounting firms.

b) How will Alfresco Benefit Accounting Firms?

• Streamlined Document Management: Organize, store, and retrieve documents easily.
• Enhanced Collaboration: Enable team members to work on documents simultaneously.
• Improved Compliance: Automatic tracking and auditing of document changes.
• Increased Efficiency: Automate routine tasks and approval processes.

c) Free Trial and Price

Alfresco offers a free trial so you can test out its features before committing. 

This gives you a chance to see if it fits your firm’s needs without any upfront cost. 

Pricing details are available on their website, allowing you to choose a plan that fits your budget.

d) Customer Support

Alfresco provides solid customer support to help you get the most out of their document management software. 

Their support team is available to assist you with any issues or questions you might have. Here’s what you can expect:

• 24/7 Support: You can reach out to them anytime you need help.
• Knowledge Base: They offer a comprehensive knowledge base filled with articles, guides, and FAQs.
• Community Forum: Engage with other users in the Alfresco community forum to share tips and find solutions.
• Training and Tutorials: Access to various training resources and tutorials to help you understand and use the software effectively.

e) Pros and cons

f) Ratings

⭐4.8/5

g) Pricing

Alfresco doesn’t have any price to publicize. The price depends on the organization’s needs.

They don’t have fixed prices listed on their website. You can fill out the form on Alfresco’s website to quote the price according to your requirements.

2. OneDrive

a) Key features

(1) Collaboration

OneDrive offers seamless collaboration tools for accounting firms. 

Multiple team members can work on the same document simultaneously, making real-time edits and updates. 

This feature ensures everyone stays on the same page, reducing the chances of miscommunication. 

You can also share documents with clients or external partners easily, using secure links.

(2) Security and Compliance

Security is a top priority for OneDrive. It uses encryption for data both in transit and at rest. 

OneDrive is also compliant with various regulations such as GDPR, HIPAA, and ISO 27001, ensuring your sensitive financial data is protected. 

Multi-factor authentication adds an extra layer of security, keeping unauthorized users out.

(3) Document Organization

OneDrive helps keep your documents well-organized. 

You can create folders and subfolders, tag documents for easy search, and use metadata to categorize files. 

Its robust search functionality allows you to find documents quickly by searching for keywords, dates, or tags.

(4) Workflow Automation

Automating workflows is easy with OneDrive. 

For instance, you can set up workflows to automatically move files to specific folders, notify team members of document updates, or trigger approval processes for financial reports.

(5) Cloud-based Support

OneDrive is a cloud-based solution, meaning you can access your files from anywhere with an internet connection. 

It supports offline access too, so you can work on documents even without an internet connection, and sync changes once you’re back online. 

This ensures you have continuous access to your important files.

These features make OneDrive one of the best accounting document management software.

b) How will OneDrive Benefit Accounting Firms?

Easy Access and Sharing: Access your documents from anywhere, at any time.

Real-Time Collaboration: Work on documents simultaneously with your team.

Strong Security: Protect sensitive client information with advanced security measures.

c) Free Trial and Price

OneDrive offers a free trial for 30 days, so you can test its features before committing. 

After the trial, various pricing plans are available to suit different needs. 

Plans typically start with a basic package and scale up to more comprehensive options, providing flexibility for firms of all sizes.

d) Customer Support

OneDrive offers dependable customer support to help you use their document management software effectively. Here’s what you can expect:

• 24/7 Availability: Reach out for help anytime you need it.
• Online Help Center: Access a wealth of articles, guides, and FAQs.
• Community Forum: Connect with other users to share tips and solutions.
• Training Resources: Take advantage of tutorials and training materials to get the most out of OneDrive.

e) Pros and cons

f) Ratings

⭐4.5/5

g) Pricing

OneDrive’s basic plan is usually affordable and includes essential features. 

Microsoft 365 Family(Higher plans) offers increased storage, advanced security features, and more collaboration tools. 

This tiered approach allows accounting firms to choose a plan that best fits their size and requirements.

The basic plan starts from $1.99 per month or $19.99 /year. You can also start from a free plan as well.

3. Box

a) Key features

(1) Collaboration

Box makes working together easy. You can share files with your team, clients, and partners quickly. 

Everyone can view, edit, and comment on documents in real time, making collaboration smooth and efficient.

(2) Security and Compliance

Box takes security seriously. It offers strong encryption to protect your data. 

Plus, it meets many industry standards and regulations, which is important for accounting firms that handle sensitive information.

(3) Document Organization

Keeping your documents organized is simple with Box. 

You can create folders and subfolders to arrange files in a way that makes sense for your business. 

You can also tag and label documents to find them easily later.

(4) Workflow Automation

Box helps automate routine tasks. You can set up workflows to handle things like approvals, reviews, and document routing. 

This saves time and reduces manual work.

(5) Cloud-based Support

Box is cloud-based, which means you can access your files from anywhere, anytime. Whether you’re in the office or on the go, your documents are always within reach.

b) How will Box Benefit Accounting Firms?

Easy Document Access: Access your files from any device, anywhere.

Secure File Sharing: Share files securely with clients and colleagues.

Collaboration Tools: Work on documents together in real time.

c) Free Trial and Price

Box offers a free trial, so you can try it out before committing. 

The pricing varies based on the features and number of users, allowing you to choose a plan that fits your budget.

d) Customer Support

Box provides dependable customer support to help you use their document management software effectively. Here’s what you can expect:

• 24/7 Support: Get help whenever you need it.
• Comprehensive Help Center: Find articles, guides, and FAQs for common questions and issues.
• User Community: Connect with other Box users to share tips and solutions.
• Training and Tutorials: Access tutorials and training resources to learn how to make the most of Box.

e) Pros and cons

f) Ratings

⭐4.5/5

g) Pricing

Box offers several pricing plans to fit different needs. 

Plans typically start at a basic level for small teams and go up to more comprehensive options for larger firms with advanced features. 

There are two types of plans: individual and business plans.

Plans\Time duration	Monthly Plan	Annual Plan
Individual Plan	Starts from € 6	Starts from €4.50
Business Plan	Starts from €18	Starts from €13.50

4. SuiteFiles

a) Key features

(1) Collaboration

SuiteFiles excels at collaboration. 

You can easily share files with your team, clients, and partners. 

The software allows for real-time editing and commenting, so everyone can stay on the same page. 

This makes working together seamless and productive.

(2) Security and Compliance

Security is a top priority for SuiteFiles. 

It uses strong encryption to keep your data safe. 

Additionally, SuiteFiles complies with industry standards and regulations, ensuring that your sensitive information is protected and your firm meets necessary compliance requirements.

(3) Document Organization

Organizing documents is a breeze with SuiteFiles. 

You can create folders and subfolders to structure your files logically. 

The software also allows you to tag and label documents, making it easy to find what you need quickly.

(4) Workflow Automation

SuiteFiles helps automate repetitive tasks, saving you time and effort. 

You can set up workflows for document approvals, reviews, and routing. 

This automation reduces manual work and helps ensure that processes are followed consistently.

These features make SuiteFiles one of the best document management software for accounting firms.

(5) Cloud-based Support

Being cloud-based, SuiteFiles gives you the flexibility to access your documents from anywhere at any time. 

Whether you’re in the office or on the go, your files are always available, making it easier to work remotely or from different locations.

b) How will SuiteFiles Benefit Accounting Firms?

Easy Document Access: Access all your documents from any device, anywhere.

Secure File Sharing: Share files securely with clients and colleagues.

Collaboration Tools: Work on documents together in real time.

c) Free Trial and Price

SuiteFiles offers a free trial, so you can explore its features before making a commitment. 

The pricing plans vary based on the features and number of users, allowing you to choose an option that fits your budget and needs.

d) Customer Support

SuiteFiles provides reliable customer support to help you use their document management software effectively. Here’s what you can expect:

• 24/7 Support: Get help whenever you need it.
• Comprehensive Help Center: Find articles, guides, and FAQs for common questions and issues.
• User Community: Connect with other SuiteFiles users to share tips and solutions.
• Training and Tutorials: Access tutorials and training resources to learn how to make the most of SuiteFiles.

e) Pros and Cons

f) Ratings

⭐4.5/5

g) Pricing

SuiteFiles offers several pricing plans to accommodate different needs. 

Plans start at a basic level for small teams and go up to more advanced options for larger firms. For the latest pricing details, visit the SuiteFiles website.

The basic plan starts from $25 per month per user.

5. FolderIt

a) Key features

(1) Collaboration

FolderIt makes collaboration easy. 

You can share documents with your team and clients seamlessly. 

It allows multiple users to access and work on documents simultaneously, which enhances teamwork and productivity.

(2) Security and Compliance

Security is a priority for FolderIt. It uses strong encryption to keep your documents safe. 

Additionally, FolderIt complies with industry standards, ensuring your sensitive information is protected and your firm meets necessary compliance requirements.

(3) Document Organization

Keeping your documents organized is straightforward with FolderIt. 

You can create folders and subfolders to sort your files logically. 

The software also allows tagging and labeling, making it easier to find documents quickly when you need them.

(4) Workflow Automation

FolderIt helps automate repetitive tasks, saving time and reducing errors. 

You can set up workflows for document approvals, reviews, and routing. 

This automation ensures consistent processes and helps maintain efficiency.

(5) Cloud-based Support

Being cloud-based, FolderIt provides the flexibility to access your documents from anywhere at any time. 

This feature is particularly useful for remote work and accessing files on the go.

These features make FolderIt one of the best document management software for accounting firms.

b) How will FolderIt Benefit Accounting Firms?

Efficient Document Organization: Easily organize and categorize documents for quick retrieval.

Secure Document Storage: Store documents securely with encryption and access controls.

Collaboration Made Simple: Collaborate with team members and clients on documents in real time.

c) Free Trial and Price

FolderIt offers a free trial, so you can test its features before deciding to purchase. 

Pricing plans vary based on the number of users and features, allowing you to choose an option that fits your firm’s budget and requirements.

d) Customer Support

FolderIt offers dedicated customer support to assist accounting firms in optimizing their document management processes. Here’s what they provide:

• Responsive Assistance: Access support for any issues or queries promptly.
• Resourceful Knowledge Base: Access guides, tutorials, and FAQs to troubleshoot and learn more.
• Community Engagement: Connect with other users for shared insights and best practices.
• Training Opportunities: Attend training sessions or webinars to maximize software utilization.

e) Pros and Cons

f) Ratings

⭐4.5/5

g) Pricing

FolderIt offers several pricing plans to suit different needs. 

Plans start at a basic level for small teams and go up to more advanced options for larger firms. 

For the most current pricing details, visit the FolderIt website.

FolderIt accounting document management software prices start from € 25+ taxes Monthly or € 270+ taxes yearly.

6. Dropbox

a) Key features

(1) Collaboration

Dropbox excels in facilitating collaboration among accounting teams. 

With Dropbox, accountants can easily share documents with colleagues, clients, and partners. 

Multiple users can work on documents simultaneously, enhancing teamwork and productivity.

This makes Dropbox one of the best document management software for accountants who value collaboration and efficiency.

(2) Security and Compliance

Security is a top priority for Dropbox. 

It uses strong encryption to protect your documents both in transit and at rest. 

Additionally, Dropbox complies with various industry standards and regulations, ensuring your sensitive information is secure and your firm meets compliance requirements.

(3) Document Organization

Keeping your documents organized is simple with Dropbox. You can create folders and subfolders to arrange your files logically. 

The software also allows tagging and labeling, making it easier to find documents quickly when you need them. 

The search functionality is robust, helping you locate files with ease.

(4) Workflow Automation

Dropbox helps automate routine tasks, saving time and reducing errors. 

You can set up workflows for document approvals, reviews, and sharing. 

This automation ensures consistent processes and helps maintain efficiency.

(5) Cloud-based Support

Being cloud-based, Dropbox provides the flexibility to access your documents from anywhere at any time. 

This feature is particularly useful for remote work and accessing files on the go. 

You can sync your files across multiple devices, ensuring you always have the latest version at your fingertips.

b) How will Dropbox Benefit Accounting Firms?

Efficient Document Access: Access documents from any device, anywhere, ensuring flexibility for your team. Simplify document retrieval and sharing with clients and colleagues.

Secure File Sharing: Share files securely while maintaining control over access permissions.

Collaboration Tools: Collaborate in real-time on documents to streamline workflows.

c) Free Trial and Price

Dropbox offers a free trial, allowing you to test its features before deciding to purchase. 

The pricing plans vary based on the number of users and the features included, giving you the flexibility to choose an option that fits your firm’s budget and needs.

d) Customer Support

Dropbox offers reliable customer support to assist accounting firms in utilizing their document management capabilities effectively. Here’s what you can expect:

• 24/7 Support Availability: Access assistance whenever you need it.
• Help Center Resources: Find articles, guides, and FAQs for quick problem-solving.
• Community Engagement: Connect with other Dropbox users for insights and best practices.
• Training Opportunities: Attend webinars or access tutorials to optimize software usage.

e) Pros and Cons

f) Ratings

⭐4.5/5

g) Pricing

Dropbox offers several pricing plans to suit different needs. 

Plans start at a basic level for small teams and go up to more advanced options for larger firms. 

For the most current pricing details, visit the Dropbox website. Dropbox document management software accounting prices start from € 11.99/month or € 9.99/month yearly.

7. Jetpack Workflow

a) Key features

(1) Collaboration

Collaboration is key in accounting, and Jetpack Workflow excels in this area. 

The software allows team members to share documents easily, ensuring everyone has access to the latest information. 

Accountants can collaborate on files in real-time, which improves teamwork and speeds up project completion.

It helps in workflow and task management for accountants in the organization.

(2) Security and Compliance

Security and compliance are top priorities for accounting firms, and Jetpack Workflow delivers on both fronts. 

The software uses strong encryption to protect sensitive data and complies with industry regulations. 

This ensures that your documents are safe and that your firm remains compliant with necessary standards.

(3) Document Organization

Jetpack Workflow makes document organization straightforward. 

You can create folders and subfolders to categorize documents logically. 

The software also offers tagging and labeling features, which help you quickly locate specific files. 

This organizational capability makes Jetpack Workflow one of the best document management software for accountants.

(4) Workflow Automation

Automation is a significant benefit of using Jetpack Workflow. 

The software allows you to automate routine tasks such as document approvals, reviews, and notifications. 

This reduces the time spent on manual tasks, allowing accountants to focus on more critical activities.

(5) Cloud-based Support

Cloud-based support is essential for modern accounting firms, and Jetpack Workflow provides this feature. 

You can access your documents from anywhere, whether you’re in the office or working remotely. 

This flexibility is crucial for accountants who need to access files on the go.

b) How will Jetpack Workflow Benefit Accounting Firms?

Task Management: Efficiently manage tasks and deadlines for client projects.

Client Communication: Streamline client communication with integrated messaging features.

Workflow Automation: Automate repetitive tasks to save time and improve productivity.

Document Tracking: Easily track document statuses and revisions for better organization.

c) Free Trial and Price

Jetpack Workflow offers a free trial, so you can test its features before committing. 

This allows you to evaluate how well the software meets your needs. 

The pricing plans are flexible, catering to both small and large accounting firms, ensuring you can find an option that fits your budget.

d) Customer Support

Jetpack Workflow offers robust customer support tailored to accounting firms:

• Dedicated Support Team: Access assistance from a knowledgeable support team.
• Knowledge Base: Find resources such as articles and FAQs for self-help.
• Training Sessions: Attend training sessions to maximize software utilization.
• Community Forums: Engage with other users to share tips and best practices.

e) Pros and Cons

f) Ratings

⭐4.5/5

g) Pricing

Jetpack Workflow offers several pricing plans to accommodate different needs. 

Plans range from basic options for small practices to more comprehensive packages for larger firms. 

For detailed latest pricing information, visit the Jetpack Workflow website.

Plans\Time duration	Monthly Plan	Annual Plan
Organize Plan	Starts from $56	Starts from $45
Scale  Plan	Starts from $63	Starts from $49

8. Doc.It

a) Key Features

(1) Collaboration

• Centralized Storage: Doc.It offers a centralized storage system, allowing firms to keep all their documents in one secure place.
• Folder and Binder System: Mimic traditional filing systems with folders and binders for easy document organization and retrieval.

(2) Version Control

• Version Tracking: Track changes to documents, ensuring you always know the latest version.
• Revert to Previous Versions: Revert to earlier versions of documents if needed, which helps prevent errors and data loss.

(3) Search Functionality

• Advanced Search Options: Quickly locate documents using keywords, tags, and metadata.
• Filters and Sorting: Refine search results with various filters and sorting options to find exactly what you need.

(4) Security and Compliance

• Data Encryption: Protect sensitive client information with strong encryption methods.
• Access Controls: Set role-based permissions to control who can access and edit documents.
• Compliance Support: Features designed to help firms comply with regulations like GDPR and HIPAA.

(5) Integration with Accounting Software

• Seamless Integration: Doc.It integrates smoothly with popular accounting software like QuickBooks and Xero.
• Automated Syncing: Automatically synchronize data between Doc.It and your accounting software to streamline processes.

(6) Collaboration Tools

• Real-Time Collaboration: Allow multiple users to work on documents simultaneously.
• Commenting and Annotations: Facilitate communication by adding comments and annotations directly on documents.

b) How Doc.It Will Benefit Accounting Firms

Doc.It, as a top document management software for accountants, offers numerous benefits:

• Increased Efficiency: Centralized storage and advanced search functionality save time and streamline document management.
• Enhanced Security: Robust encryption and access controls protect sensitive information.
• Improved Collaboration: Real-time editing and commenting features facilitate better team collaboration.
• Regulatory Compliance: Built-in compliance features help firms meet industry standards and regulations.

c) Free Trial and Cost

Doc.It offers a free trial, allowing firms to test the software before committing. 

This trial helps firms understand how Doc.It can fit into their workflow and improve their document management processes. 

Pricing varies based on the number of users and features required.

d) Customer Support

Doc.It provides extensive customer support to ensure users can get help when needed. Support options include:

• 24/7 Assistance: Access to help any time of the day.
• Live Chat and Phone Support: Immediate support through live chat and phone.
• Online Resources: Tutorials, FAQs, and documentation available online for self-help.

e) Pros and Cons

f) Ratings

⭐4.5/5

g) Pricing

The cost is typically based on the number of users and the specific features needed. It is recommended to contact Doc.It for a customized quote that suits your firm’s requirements.

9. Revver (Formerly eFileCabinet)

a) Key Features

(1) Document Storage and Organization

• Centralized Storage: Store all your documents in one secure, centralized location, making it easy to access and manage files.
• Customizable Folder Structure: Organize documents using a flexible folder structure that mimics traditional filing systems, allowing for easy retrieval.

(2) Version Control

• Automatic Versioning: Automatically track and manage different versions of documents, ensuring you always have access to the latest version.
• Rollback Feature: Revert to previous versions of documents if errors or changes need to be undone.

(3) Security and Compliance

• Data Encryption: Protect sensitive information with robust encryption both in transit and at rest.
• Role-Based Access Control: Assign permissions to users based on their roles to control document access.
• Compliance Features: Support for compliance with industry regulations such as GDPR, HIPAA, and others.

(4) Integration with Accounting Software

• Seamless Integration: Integrate with popular accounting software like QuickBooks and Xero for streamlined workflows.
• Automated Data Sync: Synchronize data between Revver and your accounting software automatically.

b) How Revver Will Benefit Accounting Firms

Revver, as one of the best document management software for accounting firms, offers numerous benefits:

• Improved Efficiency: Centralized storage and advanced search capabilities save time and streamline document management processes.
• Enhanced Security: Strong encryption and access controls protect sensitive client information.
• Better Collaboration: Real-time editing and commenting features enhance team collaboration and communication.
• Regulatory Compliance: Built-in compliance features help firms meet industry regulations and standards.

c) Free Trial and Cost

Revver offers a free trial, allowing accounting firms to test the software and see how it fits into their workflow. 

The trial period provides an opportunity to explore the features and benefits before making a financial commitment. 

The cost varies based on the number of users and the specific features required.

d) Customer Support

Revver provides comprehensive customer support to ensure users can get assistance when needed. Support options include:

• 24/7 Assistance: Access support any time of day or night.
• Live Chat and Phone Support: Immediate support through live chat and phone.
• Online Resources: Tutorials, FAQs, and detailed documentation available online for self-help.

e) Pros and Cons

f) Ratings

⭐4.5/5

g) Pricing

Pricing details for Revver are available upon request from the vendor. The cost typically depends on the number of users and the specific features required. It is recommended to contact Revver for a customized quote that suits your firm’s needs.

10. ShareFile

a) Key Features

(1) Secure File Sharing and Storage

• Centralized Storage: Store all your documents in a secure, centralized location that is easily accessible to authorized users.
• File Sharing: Share files securely with clients and team members, ensuring that sensitive information is protected.

(2) Advanced Security

• Data Encryption: Protect data with robust encryption methods both in transit and at rest.
• Two-Factor Authentication: Add an extra layer of security with two-factor authentication, ensuring that only authorized users can access sensitive documents.

(3) Compliance and Regulatory Features

• Compliance Support: Features designed to help meet industry regulations like GDPR, HIPAA, and FINRA.
• Audit Logs: Maintain detailed logs of all document-related activities to ensure compliance and accountability.

(4) Collaboration Tools

• Real-Time Collaboration: Collaborate on documents with team members in real-time, improving productivity and communication.
• Document Workflows: Automate document workflows to streamline processes such as approvals and reviews.

(5) Integration with Accounting Software

• Seamless Integration: Integrate ShareFile with popular accounting software like QuickBooks, Xero, and other tools, ensuring a smooth workflow.
• Automated Data Sync: Automatically synchronize data between ShareFile and your accounting software.

b) How ShareFile Will Benefit Accounting Firms

ShareFile, as one of the best document management software for accounting firms, offers numerous benefits:

• Enhanced Security: Strong encryption and two-factor authentication protect sensitive client information.
• Increased Efficiency: Centralized storage, secure file sharing, and real-time collaboration save time and streamline document management.
• Improved Compliance: Built-in compliance features and audit logs help firms meet industry regulations and standards.
• Seamless Integration: Integration with popular accounting software ensures smooth data synchronization and workflow.

c) Free Trial and Cost

ShareFile offers a free trial period, allowing accounting firms to test the software and see how it fits into their workflow. 

This trial helps firms understand the software’s benefits and features before making a commitment. 

The cost of ShareFile varies based on the number of users and the specific features required.

d) Customer Support

ShareFile provides comprehensive customer support to assist accounting firms:

• 24/7 Support: Access support anytime, anywhere for assistance with technical issues or questions.
• Live Chat and Phone Support: Immediate assistance through live chat or phone ensures quick resolution of issues.
• Knowledge Base: Access to a knowledge base with tutorials and FAQs for self-help and troubleshooting.

e) Pros and Cons

f) Ratings

ShareFile is highly rated by users for its security, ease of use, and reliability. 

Many accounting firms consider it one of the best document management software options available.

g) Pricing

Pricing for ShareFile varies based on the selected plan and the number of users. 

Flexible pricing options are available to accommodate the needs and budgets of accounting firms. Contact ShareFile for a customized quote.

Conclusion:

In conclusion, selecting the best document management software for accounting firms is a vital step toward streamlining your processes and improving overall efficiency. 

The right document management software not only helps in managing your documents effectively but also integrates well with your existing accounting software and practice management software. 

With numerous accounting document management software solutions available, it is important to choose one that is best suited for large accounting departments as well as smaller firms. 

Investing in the best accounting document management software ensures that your firm stays ahead in the competitive landscape, making it the perfect choice for accountants seeking efficiency and reliability.

Hope you like the post on the best document management software for accounting firms.

Tell me which one is your best accounting document management software in the comment section!

FAQs: